Communication Updates
APRIL 2, 2024 – SPHOA HISTORY, MANDATE AND ACTIVITIES TO DATE |
BROADCAST COMMUNICATION IN RESPONSE TO RESIDENT QUESTIONS
COMMUNICATION CONTENTS:
- HISTORY, FORMATION AND MANDATE OF THE SPHOA AS OF MARCH 26, 2023
- RESIDENTS MEETING HELD SUNDAY APRIL 16, 2023 @ BELLWOOD SCHOOL
- $40 LEVY RESOLUTION VOTED ON BY RESIDENTS, MAY 2023
- RESIDENTS BROADCAST REGARDING $40 LEVY CIRCULATED ACROSS ABOVE WHATSAPP GROUPS ON MAY 30, 2023
- OPTIONAL BULK LEVY PAYMENTS MADE BY RESIDENTS
- SUMMARY OF ENGAGEMENTS WITH ZVIMBA RDC, DELATFIN, MINISTRY OF TRANSPORT AND LEGAL STATUS OF OUR ROADS OWNERSHIP
- DELATFIN SPHOA MEETING HELD FEBRUARY 1, 2024 – SUMMARY OF DISCUSSION POINTS AND OUTCOMES TO DATE
FURTHER ATTACHMENTS
- SPHOA LETTERS TO ZVIMBA RDC AND MINISTRY
- FINANCIAL SUMMARY OF LEVIES COLLECTED
- SAMPLE OF PROCUREMENT DOCUMENTATION DEMONSTRATING CONRACTOR VETTING AND FUNDS REQUISITION PROCESSES
- SUMMARY OF BOOMGATE INITIATIVE AND DRAWINGS
NOVEMBER 10, 2023
SANDTON MAIN ROAD REHABILITAION
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Residents. This effort currently underway is just a very small start to an achievable goal of resurfacing Sandton Road and subsequently putting roads in all phases. 10 trucks of gravel took us this far today, more are scheduled to come and we need many many more as we gravel and compact to tar ready level. The goal is to ready the road for tar all the way towards Lomagundi road to where it ends in Phase 3. The beginning stretch from Lomagundi where there is still tar will need pothole patching with tar. We need everyone’s subscriptions to keep going. $40 / month being paid consistently by even 500 people is $20000 a month. We can do this….we CAN build our roads across Sandton. Thank you to all registered members who have paid and taken us this far. Please, if you haven’t done so already, REGISTER FOR MEMBERSHIP AND PAY YOUR DEVELOPMENT LEVY.
NOVEMBER 2, 2023
SPHOA LEVY PAYMENT REPORTS
Attached are the Levy Payment reports showing revenue collected to date. Thank you to all who have made their payments thus far. Residents, we urge you to do your part. If you are yet to register for membership, please join this effort using the link below. www.sandtonparkhoa.com/membership
OCTOBER 30, 2023
Summary Activities and Actions from SPHOA – DELATFIN TECHNICAL MEETING
Please find attached the final report from the above meeting held Tuesday October 30, 2023. The relevant sub-committee members involved in the various agendas listed herein can elaborate on their progress as we proceed.
REPORT BRIEF
Meeting with Eng. Panganai from Delatfin and his team was informative as we walked the flooded area and Bellwood. 2 other engineers from Manny Works contracted by Delatfin were also present. The images below are the Delatfin JCB working on the Main Road Drain with a commitment to release other equipment at their cost immediately for any graveling and compacting work needed if we buy and deliver material on the ground. E.g. raising the flooded area of the road and smoothing our rough areas right away while they work with our engineers to redesign necessary drainage and do that works. That’s work can start right away, it’s up to the association to just buy the gravel. Delatfin also agreed to our pothole patching works meantime but cautioned about the junction area as that needs consultation with the Main Roads regulator. (Chinhoyi Rd) At this time there’s seems to be no conflict in our mutual thinking and plans. They can give us equipment they have available to cut our hiring costs and we pay for our materials so works can proceed.
OCTOBER 17, 2023
📌📌📌SPHOA ROAD REPAIRS TO BEGIN 1ST WEEK OF NOVEMBER📌📌📌 Fellow Sandton Residents, the rains are upon us. Our plan to improve our road situation has not changed and is completely dependent on your subscriptions to fund this cause. Planning will take us no where without the money to pay for the works. Some registered members have been making their monthly payments since July and many others have pledged for end of October to catch up, including payments of $500 each from Committe members. We thank you We will publish the detailed statement of available funds and bank statements with names of all who have paid and those who have yet to pay on October 31st. Regardless of what amount we have by October 31st, works will begin with whatever money is at hand. Your payments will determine how much work can be done. No one is coming to save us. If we want better roads in Sandton it’s on us to do something about it at the sacrifice of $40 a month per household. Below are the payment options for subscription payments and the link for new members to register to the association to join the cause if you are not registered. Those of you who are registered, recruit a neighbour to join. Let’s be the change we want to see.
SUMMARY OF PAYMENT OPTIONS
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OPTION 1
LAW OFFICE CASH PAYMENT (KENSINGTON)
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The operational offices of the Sandton Park Home Owners Association (SPHOA) are the Law Offices of our administrative lawyers: Mundieta & Wagoneka-Madzivanyika
Law Chambers
74 Cork Road
Kensington, Harare Payments are held in trust by the lawyers and accounted for both by the SPHOA and the Legal Accountants for transparency, and funds are administered through formal trust procedures for any works payments to be made. Statements will be published monthly by the lawyers and posted on the SPHOA website.
OPTION 2
NOSTRO TRUST
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Mundieta and Wagoneka Trust Account
Bank : Cabs
Account number :1149097418
Branch : Avondale Branch
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Dedicated Trust account opened solely for the SPHOA by our lawyers for SPHOA Nostro Payments. —-
FOR NOSTRO PAYMENTS – PLEASE SEND A COPY OF YOUR POP SO WE CAN RECORD IT AGAINST YOUR ACCOUNT accounts@sandtonparkhoa.com
NEW MEMBERS REGISTRATION LINK
www.Sandtonparkhoa.com/membership
SANDTON PARK HOME OWNERS ASSOCIATION
AUGUST 24, 2023
ACCELERATION OF ROAD DEVELOPMENT INITIATIVE
————- Good morning members, Following our engagements with Zvimba to inform them of the existence of our Home Owners Association and Roads Development initiative, we held a meeting as the executive committee with the purpose of accelerating our road development efforts prior to the rains. To show commitment to this cause, and encourage all homeowners to make payments, each executive member has committed to making a bulk advance payment of $500 by August 31 towards their monthly subscription to mobilize development. We are asking all residents able to make a bulk payment of ANY amount to please add their name and pledge to this list below so we can budget for works starting September. All bulk payments will be credited to your monthly subscription account as advance payments accordingly so you are paid up ahead. Please add your name with any bulk amount you’re able to pay by August 31 to contribute to the mobilization fund for road construction. INITIAL AGENDA:
The FULL STRETCH of Sandton Main Road from Lomagundi to the T junction where it ends in Phase 3. All payments to be made through the normal subscriptions payment channels below: NOSTRO TRUST
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Mundieta and Wagoneka Trust Account
Bank : Cabs
Account number :1149097418
Branch : Avondale Branch
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Dedicated Trust account opened solely for the SPHOA by our lawyers. CASH PAYMENTS
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The operational offices of the Sandton Park Home Owners Association (SPHOA) are the Law Offices of our administrative lawyers: Mundieta & Wagoneka-Madzivanyika
Law Chambers
74 Cork Road
Kensington, Harare —-
PLEASE SEND A COPY OF YOUR POP FOR NOSTRO / CASH PAYMENTS TO THE EMAIL BELOW FOR ACCOUNTING accounts@sandtonparkhoa.com Please copy this list and add your name and pledge below for budget planning.
JUNE 27, 2023
📌📌Monthly Dues Notice to SPHOA Members Good day members, we are now approaching July and as agreed, we are all reminded that July is the month we shall start paying our first subscription of $40 per household per month. NOSTRO TRUST PAYMENT
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Mundieta and Wagoneka Trust Account
Bank : Cabs
Account number :1149097418
Branch : Avondale Branch
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Dedicated Trust account opened solely for the SPHOA by our lawyers. CASH PAYMENTS
From July 3, 2023
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The operational offices of the Sandton Park Home Owners Association (SPHOA) shall be the Law Offices of our administrative lawyers: Mundieta & Wagoneka-Madzivanyika
Law Chambers
74 Cork Road
Kensington, Harare —-
PLEASE SEND A COPY OF YOUR POP FOR NOSTRO / CASH PAYMENTS TO accounts@sandtonparkhoa.com The law office shall retain all records and be responsible for all of the functions below:
- Collection of cash levies with manual and digital receipting of cash payments. (Residents to email digital copy to SPHOA accounts email for duplicate record)
- Collection of POPs for direct Nostro Trust Account levy payments. (Residents to send POP to SPHOA accounts email)
- Issuing and collection of manual registration forms and digital entry into our online database.
- Management of the SPHOA Nostro Trust Account including transacting on behalf of the SPHOA strictly by written request signed by two designated signatories.
- Issuing Reports and Statements of the SPHOA Trust account in compliance with the regulations of the law society subject to independent audits.
We are encouraging every resident to start preparing to make the monthly payment as this will help us to start working on our priority projects below:
INITIAL DEVELOPMENT PRIORITIES
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- Opening, clearing, correcting drainage system for the whole area of Sandton before the rains to preserve subsequent road works.
- Grading / repairing road potholes to ensure smooth flow of traffic most immediately. Tarring to be explored once monthly revenues can sustain tarring operational costs.
- Building a boom gate at the main entrance in order to control traffic, verify subscriptions from all road users to ensure revenues and to protect further road developments.
Meanwhile the association representatives are frantically working to get clearance from council in order for us to start our projects before rain season come. Your usual support is greatly appreciated as we strive to develop our community.
APRIL 21, 2023
Good morning fellow residents. As we continue the Owners Association membership registration drive, we have extracted some comments and questions in conversations across the various groups regarding this new initiative, and wish to share the answers we compiled with you all.
One point to clarify, this new Association and Executive Committee formed by adoption of a brand new Home Owners Constitution is completely independent of the old Association. This is the first constitution to be adopted for Sandton Home Owners ever.
The old committee has given us its blessing to take over and legal processes to dissolve the old entity are in discussion for actioning.
Please see the other 5 key concerns noted in the document below and the actions addressing them, and we hope this will
continue to encourage more of you to join the ongoing efforts:
APRIL 19, 2023
SUNDAY APRIL 16, 2023 | MEETING UPDATE & RESOLUTIONS
Meeting held Sunday April 16, 2023 @ Bellwood School
The summary of the meeting held on Sunday is as follows:
– Constitution unanimously adopted by all members present (18 members) + 1 Legal
– This Sunday meeting therefore constitutes the First AGM of the newly formed Sandton Park Home Owners Association
– Further refinements of the newly adopted constitution to be conducted by registered member vote at meetings to be called as needed over time.
– New Executive committee elected by members present.
– Position of Treasurer left vacant at this time until a qualified Bookkeeper / Accountant designate can be vetted and appointed.
– New name for the association to be SANDTON PARK HOME OWNERS ASSOCIATION (SPHOA)
ADDED AMENDMENTS
1. Clause 11.1 Vice Secretary added
2. There shall be 5 committee members where 3 of them shall be residents from each phase to ensure matters of all phases are heard. These 3 shall be appointed by the elected Executive Committee members and they shall be representatives of Phase 1, 2 and 3 Sandton
SUMMARY OF ELECTED EXECUTIVE
CHAIRPERSON:
Mr Taderera
0774 162 769
chairperson@sandtonparkhoa.com
VICE CHAIR
Mr Katiyo
0773 257 452
chairperson@sandtonparkhoa.com
SECRETARY:
Mr Terry Kamoto
0774 162 388
secretary@sandtonparkhoa.com
VICE SECRETARY:
Mrs D. Prickisie
0785 449 123
chairperson@sandtonparkhoa.com
TREASURER:
Vacant (TBD)
COMMITTEE MEMBER 1:
Mr M. Prickisie
0785449124
COMMITTEE MEMBER 2:
Mrs Mutambikwa
0772 728 948
LEGAL ADVISOR
Mr L. Mundieta
ASSOCIATION MEMBERSHIP REGISTRATION INSTRUCTIONS
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– Membership registration shall be availed in 3 forms: Downloadable form, Website Registration and Email Registration
1. EMAIL REGISTRATION
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Home owners may apply for membership inclusion by simply sending and email to the following mailbox
2. WEBSITE FORM REGISTRATION
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Home owners may apply for membership inclusion by filling out the web form using the link below
https://sandtonparkhoa.com/membership/
3. DOWNLOADABLE MEMBERSHIP FORM
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Home owners may also apply for membership inclusion by downloading the form below (also available on the website) and filling out then submitting the completed copy to the Chairman / emailing a scanned copy to:
The website has been rebranded to represent the newly formed Sandton Park Home Owners Association and can be accessed using the URL below
ADOPTED SANDTON PARK HOME OWNERS ASSOCIATION CONSTITUTION ATTACHED BELOW
A Vision for Our Future
Sandton Park is a community with high standards and aims to achieve the vision of an upmarket neighbourhood.
It’s a place I call home and it’s my responsibility, our responsibility as residents, to make it what we want it to be
Homeowner